Salary
Market Related
BU Manager: Bid Office
Reporting Line
CEO
Main Job Purpose
To maximize the organization's chances of securing contracts and business opportunities by effectively managing the tendering and internal sales process, while ensuring compliance, quality, and strategic alignment. To oversee the process of preparing and submitting tenders or proposals in response to requests from potential clients or customers. The role involves coordinating and managing the entire tender process, from initial identification of opportunities to final submission and contract negotiation.
Minimum Desired Qualifications
- National Senior Certificate (Grade 12)
- Bachelor’s degree in Business Administration or related field
Minimum Desired Experience
- Minimum of 4-7 years of leadership experience in bid/ tender management.
- Knowledge of Public Procurement Contracting and Tendering principles, including PFMA, PPPFA and BBBEE.
- At least 5+ years relevant enterprise ICT Tenders (Servers, Storage, Backup, End User Devices) experience
- At least 5+ years in responding to tenders
Minimum Desired Competencies
- Experience with teams and customer relations; has the courage to focus on continuous self-improvement.
- Business acumen with aptitude for influencing and strong written/verbal communication skills
- Outstanding verbal and written communication skills and the ability to negotiate, persuade, and influence customers
- Strong professional discipline
- Must have strong interpersonal skills and the ability to work with others
- Must master the tasks at hand to facilitate processes with team members
- Critical thinker
- Exceptional time manager; responsible for completing assigned work with minimal oversight
- Capable of meeting tight deadlines while working in a rapid, high-pressure environment
- Able to work effectively when dealing with limited information and seek details for effectiveness
Responsibilities and Accountability
- Tender Preparation: Leading the development of tender documents, including compiling necessary information, coordinating inputs from various departments, and ensuring compliance with tender requirements.
- Bid Management: Managing the overall bid process, establishing timelines, and allocating resources effectively to meet submission deadlines.
- Proposal Development: Working closely with cross-functional teams to gather relevant information, develop compelling proposals, and ensure accurate pricing and costing.
- Risk Assessment: Conducting risk assessments and identifying potential risks associated with the tender, proposing mitigation strategies, and ensuring compliance with legal and regulatory requirements.
- Relationship Building: Building and maintaining relationships with key stakeholders, clients, and partners to enhance the organization’s reputation and increase the likelihood of successful tender outcomes.
- Contract Negotiation: Collaborating with legal and commercial teams to negotiate and finalize contracts and agreements with successful bidders.
- Documentation and Reporting: Maintaining accurate records of tender activities, preparing reports on tender outcomes, lessons learned, and contributing to process improvement initiatives.
- Manage and monitor the database of tenders awarded, track financial impact and report on this.
- Provide administrative and technical support (technical information and explanations) for RFIs, RFPs, RFQs and other sales related activities.
NOTE
The above job profile identifies the key areas of responsibility of the position and is not all – encompassing description of duties and tasks. The job profile may be subject to review from time to time. The incumbent will be required to perform similar such duties and tasks in any area of Strategic Procurement Management as may be designated by management from time to time. The incumbent will at all times be required to render the highest level of courtesy and service to Diopoint even where such service may fall beyond the main duties or scope of this position.